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Setting a party’s invoice address

Setting a party’s invoice address#

Tryton lets you mark which Addresses, and also Contact Mechanisms, should be used with Invoices.

Tip

If you don’t set an invoice addresses or contact mechanisms, then the party’s first address or contact mechanism is used.

Setting default accounts#

Receivable and payable#

You can set the default receivable and payable Accounts that are used for the invoice totals, for customers and suppliers respectively, in the Account Configuration.

A Party can override these default accounts and normally allows you to set which accounts you want to use with that party.

Revenue and Expense#

The default revenue and expense accounts for the Products that appear on the invoice’s lines are also set in the Account Configuration.

These default accounts are used unless the product overrides them. Normally this is done by setting the revenue and expense accounts in the product’s Account Category.

Tax#

The accounts that are used for any Taxes are set on the taxes themselves.

Creating payment terms#

Any Payment Term that you want to use must be created before you can use them. You can do this at the point where you need to use them, or beforehand.

The payment term defines when payment for an Invoice is expected. Each part of a payment term allows you specify an amount and a date by adding months, weeks and days to the invoice date, and also setting a day of the month, month of the year, or day of the week that the payment is due. This calculation is done using python-dateutil’s relativedeltas.

One payment term that is sometimes used is “30 Days”, this means you expect payment 30 days after the date on the invoice. In Tryton you would set this up by creating a payment term like this:

Name: 30 Days
Line 1:
   Type: Remainder
   Number of Days: 30

You may want to request payment at the end of the month that the invoice was raised in, you can do this with:

Name: End Of Month
Line 1:
   Type: Remainder
   Day of Month: 31

You can also define payment terms in which the payment is expected in stages. For example, to require a fixed amount of 100 immediately, then 50% of what is left after 7 days and the remaining amount after 14 days you would use:

Name: Payment in Stages
Line 1:
   Type: Fixed
   Amount: 100
   Number of Days: 0
Line 2:
   Type: Percentage on Remainder
   Ratio: 50%
   Number of Days: 7
Line 3:
   Type: Remainder
   Number of Days: 14

Tip

For complex payment terms if you want to check what dates and amounts it will generate you can try it out using the Test Payment Term wizard.

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