The Account Move concept is used to record transactions in a Company’s accounts. In Tryton each account move is made up from several Account Move Lines. These lines form the separate parts of the transaction as required by double-entry bookkeeping principles.
Account moves are always tied to a specific accounting Period, and new account moves can only be created in an open period. All account moves are also entered into one of the Journals.
An account move can be changed until it is posted. Posting an account move permanently adds it to the company’s accounts. Only account moves whose line’s debits and credits are balanced can be posted.
In Tryton the general journal lists all of the selected Account Moves. It also includes details such as the accounts, debits and credits involved.
The Cancel Moves wizard creates new account moves whose debits and credits cancel out those from the original account moves. If any of the Account Move Lines that got cancelled are in Accounts that are marked as to be reconciled then the original lines are Reconciled with those that cancel them out.
Account Move Line¶
Each Account Move Line is used to represent a single debit, or credit, to a specific Account.
It is also used to record additional details about the transaction, such as:
the amount in a second Currency,
the Party involved with the transaction,
the date when the line matures and a payment for the (payable or receivable) line should happen, and
how the amount is split up for Tax purposes.
Account move lines can only exist as part of an Account Move. A valid line is part of an account move that has balanced debits and credits. Once the account move that a line belongs to has been posted the main properties of the line can no longer be changed. These facts help ensure the integrity of the Company’s accounts and the accounting reports generated by Tryton.
The Group Lines wizard allows payable and/or receivable Account Move Lines to be grouped together and a single unique payable or receivable account move line is created for the net amount of the grouped lines. The maturity date used for the newly created account move line is the earliest maturity date from the lines that were grouped together.
The Split Lines wizard allows to reschedule payable or receivable Account Move Lines by creating an account move line for each new maturity date.
The Reconcile Lines wizard matches together Account Move Lines from the same account that have credits and debits which are equal. If the selected account move lines do not balance then the wizard will offer to create a write-off account move for the difference, so the reconciliation can be completed. When the reconciliation is done the lines are linked together using a new Reconciliation.
The Unreconcile Lines wizard undoes a reconciliation. It does this by removing the Reconciliation that linked together the Account Move Lines.
Running this wizard will not reverse any other operations that may have been triggered when the reconciliation was initially performed.
In Tryton a Reconciliation groups together some Account Move Lines whose total debits and credits balance. These account move lines must all have the same Account and Party and must not already be part of another Reconciliation.
Each Reconciliation stores information about the reconciliation and when it happened.
The Reconcile Accounts wizard is used to find and reconcile groups of Account Move Lines that have matching total debits and credits, in Accounts that are marked for reconciliation.
The wizard goes through each account and Party in turn, and attempts to find the best possible reconciliations from the unreconciled account move lines that should be considered.
It does this by splitting up the account move lines into sequential chunks. It then tries all possible combinations of the account move lines within each chunk, in an attempt to find the best set of balanced lines.
The reconcile accounts wizard can be started from the main menu item:
Reconcile Write Off¶
The Reconcile Write Off concept is used to configure which Journal and debit or credit Accounts are used for write-offs generated when Reconciling Lines.